NEW ENGLAND PREP SCHOOL ATHLETIC CONFERENCE (NEPSAC)

CLASS B ALPINE SKIING CHAMPIONSHIPS

WEDNESDAY, FEBRUARY 16, 2005

 

HOSTS: Williston Northampton School and Worcester Academy

at Mt. Snow Ski Area

Directions to Mt. Snow

CONTACTS:

        (payment)          Edward Hing

                                        ehing@williston.com

                                        The Williston Northampton School

                                        19 Payson Avenue

                                        Easthampton, MA 01027

                                        413 529 3219(office)

413 529 2691(home)

(registration)      Paul Elkins        

                                        pelkins@worcesteracademy.org

                                        Worcester Academy

                                        81 Providence St.

                                        Worcester, MA 01604

508 754-5302 x122 (office phone)

508-363-3481(fax)      

                                        978-448-7326 (home)  603-630-3824(cell)

 

Team size is 3-5 girls and/or 3-5 boys per event.  Be certain to indicate your desired seed order for each event, Girls SL, Boys SL, Girls GS, and Boys GS on the form provided(attached).  Also, list your school’s coaches who will be attending (two  complimentary lift tickets for each team’s coaches will be provided, plus one for gatekeeper).  Please email/fax this information, using form provided for registration to Paul Elkins at the above address no later than Friday, February 11. Changes in running order can only be made due to sicknes or injury. If changes are necessary, all originally defined seeds will remain the same, with alternate inserted into spot vacated by ill/injured racer. If a running order is not received on time, the school will not be included in the random draw and will be placed on a first come basis at the end of each seed for both runs of all events.

 

The entry fee is $40 per racer.  Checks should be made payable to Williston Northampton School and submitted with form provided(attached) for payment to Ed Hing.  Please mail these no later than Tuesday , February 8 so that it arrives prior to registration deadline.

 

Coaches should bring a copy of the Mt. Snow Release of Liability(attached) for each racer to registration, as competitors will not be allowed to race unless these are submitted.

 

 

 

Each school must bring at least one person who will serve as a gatekeeper in both a morning and afternoon event. Gatekeepers will receive a complimentary ticket. Coaches will need to identify the gatekeeper at registration.  In addition to the mandatory gate keeper, Schools that can provide a second gatekeeper, or any adults to help with running the race, should contact Paul Elkins asap.

 

Managers, family members, and fans of racers who wish to ski at Mt. Snow the day of the race will be offered tickets at a reduced rate. Tickets ordered in advance (payment sent with race fees) will cost $15. Tickets purchased the day of the race will be at a smaller discount (cost yet determined), and may be picked up at registration.

 

Location of Mt. Snow:   Ski area is located on  Rt. 100 in Dover,  north of Wilmington, which is located on Rt. 9 west from EXIT 2 on Interstate 91 in Southern Vermont.

 

Lodging: We have received a group rate at the Snow Lake Lodge, which is located ¼ mile from the Ski Area. Snow Lake Lodge has rooms with two double beds. Our contact is Ari Jackson (1 800 464 1100 x4611). Per an email sent out Tuesday 1/25, to guarantee reservations with the discount, you must contact Paul Elkins by Thursday 1/27 with number of rooms needed and credit card info for deposit.  The Grand Summit Lodge has suites that sleep 6 for slightly higher cost than Snow Lake Lodge has for 4, though this comparison does not include any group rate discount. The Red Oak Inn (802-464-8817), located 2 miles from the Ski Area seems like a nice spot. Cost there is about the same as Snow Lake Lodge w/o group rate.

 

 

LOGISTICS

•Race registration will be open on the between 6-8 pm on Tuesday, and from 7:15 to 8:00 on Wednesday morning on the second floor of the Main Base Lodge.  There will be a coaches meeting there at 8:15 and each school’s gatekeepers should plan to meet at 8:30 in this same location, ready to head out to their assigned positions on either the giant slalom or slalom course.  No team entered in the competition can fail to honor this gatekeeper requirement, and please have your gatekeepers be on time to this meeting!

 

•Bibs, tickets and running orders will be available at registration.  Release forms must be collected and checked off prior to receiving bibs.  Coaches will be responsible for returning their team’s bibs, in numerical order, at the conclusion of the afternoon race.

 

•Bibs will stay with their respective teams.   It will be the coaches’ responsibility to see that the bibs are given to the appropriate athlete for giant slalom and slalom.

 

•Races will be running simultaneously on Charlies Chase(Slalom) and Ego Alley(GS).Second runs will start immediately following the first run.  Second run will be reverse order by seed (if registration is received on time).  All racers, excepting DNF’s, will take a second run.

 

•Scoreboards for each race will be located near each race’s finish corral.

 

•At the conclusion of the each run, we will collect the gatekeeper cards, review them with the TD’s and post the DSQ report.   Disqualifications for each run will be posted at the scorer’s display near the finish coral of each race.  Once the DSQ’s are posted, coaches will have a 15-minute period in which to submit a formal protest.   After the protest period has expired, the disqualifications will be applied and the results will become official.  

 

All racers at the end of their second run should return to the top of their respective course to assist with the “slip and rip” of each course.  This needs to happen at the slalom especially where the course will be completely reset.

 

The goal is to have 2 runs of each event

As we all have experienced, there are sometimes obstacles that occur that are out of our control.  If course conditions, weather or time constraints dictate, there will be a meeting of race officials and host team organizers to determine a course of action.  There will be no grounds to protest any rulings.

 

BASIC RACE RULES

 

1. No racers may run, side slip, or shadow the course during their pre-race inspection.  To do so risks immediate disqualification.

 

2. All racers are expected to be at the start at the proper time.  Racers who miss their start will run at the end of the order. The running order will be reversed within each seed in the second run (if registration was received on time). 

 

3. A racer who has a binding release in the course is an automatic DSQ.  However, if a racer loses one ski after passing the second to last gate on the course, (s)he may attempt to complete the race on one ski.

 

4. If a racer misses a gate and chooses to climb, (s)he must cross the horizontal plane on either side of the gate that was missed before continuing down the course. However, if a racer falls, and skis stay on, and (s)he is hiking, they must yield to an oncoming racer or be disqualified.

 

5. If a racer feels his or her run has been interfered with, (s)he must ski out of the course where the infraction occurs.  No protest will be allowed if the racer completes the course and/or crosses through the finish line.  The racer must then ski to the finish area and await the decision of race officials as to whether or not a (provisional) rerun will be granted.

 

 

EQUIPMENT REQUIREMENTS

Helmets are mandatory in the Giant Slalom, and recommended for Slalom.

 

TEAM SCORING

The sum of the placings of each team’s top three finishers for each event will be totaled to determine overall order of team finish. Teams with less than 3 finishers take n + 1 for the placing of the missing  racer towards the team score.  Individual awards will be given for each discipline, and for team scoring in both events combined, with top three teams receiving plaques. Team scoring will be determined by taking the sum of placings in both Slalom and GS. In the event of a tie for the combined Slalom and GS score, lowest total time for the top three finishers for both GS and Slalom events would then be used to break the tie.

 

RACE DAY SCHEDULE

 

7:15 AM     Registration opens on

 

8:30 AM     Lifts open for course inspection.                               

8:15 AM     Coaches meeting on second floor of

Main Base Lodge.

 

8:30 AM     Race Officials and Gatekeepers meeting on the second floor of Main Base Lodge.

 

9:30 AM     Girls’ Slalom begins on Charlies Chase.

Boys’ Giant Slalom begins on Ego Alley.  Charlies Chase is located to the right of the Ego Alley Triple Chair and Ego Alley is located under the lift. 

 

12:00 AM   Course inspection for afternoon events               begins.

 

1:00 PM     Girls’ Giant Slalom begins on Ego Alley.

                  Boys’ Slalom begins on Charlies Chase.

 

3:30 PM     Awards ceremony in base

                  lodge.

 

 

 

Separate payment, registration, Liability Release, and Indemnification forms are on other attachments.